After the event

The actual event has been executed, and just the last pieces of work is left, before you can close the project.

Venue:
- Restore and clean the venue, and leave in great shape.
- Return all borrowed items, such as coathangers.
- Hand back keys and key cards.

Communication:
- Send out a Thank you-letter/email to all attendees, speakers, moderators, suppliers and others that have been involved in the event. You may also want to include the presentation, a summary of the event, relevant links, and a survey to obetain their impression of the event.
- Follow-up on your guests with relevant content, and invitations to similar events that may be of interest to them.
Follow-up and evaluation:
- Send feedback to the suppliers (if any)
- Send out a questionnaire/survey to the participants with questions about what they thought of the event.
- Make an evaluation for internal purposes: What was good? What can we do differently next time? Did we acheieve our objectives?
GDPR compliance:
- Erase or anonymise personal information no longer needed, such as dietary requirements.
- Protect all data from unauthorized use and access.
- Document how you intend to use the data.
Economy:
- Follow up on the budget
- Check that all invoices are in line with the Letter of Offers agreed upon